Things You Need To Know About Leave Management System in India

Leave means a day off from the office. Everyone needs leaves while working, and apart from the holiday employees are entitled to. However be consistent with the leave policy, to urge your salary. If you know the leave management system India, you can easily ask for additional leaves under certain circumstances.

Leave management is an essential part of HR's responsibility. If you’re new at it or wondering about the leave management system, check this post.  In this blog post, we’ll cover everything from what leave management is, which kind of leaves, why it’s so important, sorts of leaves, etc. 

What Is A Leave Management System? 


A leave management system is a perfect procedure to maintain managing, recording, and tracking leave requests of any employee. HR's main objective is to handle employees' leave requests while ensuring their absence from work doesn’t adversely impact the business. An appropriate leave management system provides a streamlined process to synchronize employee leaves, working days, shift timings, and holidays as well. 



Why Is A Leave Management System Required? 


Leave management is a very important part of any organization as it is used to eliminate legal compliances, payroll processing errors, and employee crunch. If you continue to use paper forms, Google forms, emails, or excel sheets to record employee leaves, you may face challenges. So consider leave management software to avoid these problems. 



  1. Complying With The Law

For statutory compliances, you must maintain a record of non-paid and paid leaves. It has to be taken during a particular period. 

  1. Maintaining Records And Tracking

It is essential to track every employee's leave details to maintain leave balance, as it can be easily done by good leave management software. It is necessary to record the leaves taken for creating a leave policy. 

  1. Early Planning For Operations  

If leave is well managed and well planned, you don’t have to suffer for future business operations. A leave tracker helps HR decide whether to approve or reject leaves for their business. 

  1. Report & Analytics 

Reports and analytics define every employee’s productivity. It provides a holistic view of leaves and the way it affects the overall operations. You’ll get the required insights based on the reports and take corrective measures.

Types Of Leaves In India 

Various types of leaves are provided by an organization or instructed by the government.  But the category of every leave is different and it is decided by the state government's guide or company. As per the leave policy number of these granted leaves expire at the end of the calendar year, while some are carried to the subsequent year. Also, if you want more leaves in a year, you can apply for LWP – leave without pay. Here are some leaves described for a proper understanding of the leave management system India. 

  1. Earned Leave (EL) or Privileged Leave (PL)

These leaves are earned by the employees as they are provided without any salary deduction. Employees can avail these leaves without any deduction however prior approval is necessary for this. An emergency is excluded in this scenario. You can encash these leaves as well after a selective period. 

  1. Casual Leave (CL)

These leaves also require prior approval from the HR manager. It can be used for brief durations. You can avail 3 to 7 days of casual leaves; however, it varies from company to company. 

  1. Sick Leave (SL)

In any kind of medical emergency, the employees can request these leaves.  If they fall sick and can’t work then just apply at that time and get it approved by HR. If there are more than 2 days, then employees should submit a medical certificate. 

  1. Leave without pay (LWP)

If the employee used all their CL, and PL and still needs more leaves, the extra leaves result in a loss of pay. Your per-day pay is deducted if you take 1 LWP. 

  1. Compensatory off or Comp off

When an employee works extra hours or works during holidays, they're compensated with additional leaves. These leaves are less than equal to the number of holidays worked by them. For better understanding, you need to consider your company's leave management system policy. 

  1. Maternity Leave (ML)

Women employees are eligible for some paid leaves as maternity leaves after one age under pregnancy, In India. Under the leave management system India policy, leaves are provided after they worked for a minimum of 80 days during the 12-month period preceding the delivery date. This leave policy is subject to some restrictions. 

  1. Marriage Leave

In some companies, employees could be granted anywhere between 1 to 15 days because of marriage. In most of companies, they offer 3 days of marriage leave. It isn’t a legal entitlement in India.  Also, these leaves are availed only once.

  1. Paternity Leave

Just like maternity leave, the father also required leaves for his newborn baby. He can get leave under this so he can take care of his mother and baby. He can get leave between 2 days to 4 weeks; it can vary company by company. 

  1. Bereavement Leave

As per the name, the employee can get leave when there is a death in his or her family. This leave is provided so they can perform a relative's last rites and participate in grieve ceremony. You can take leave for around 2 to 20 days under your company policy. 


In India, for your company having a correct leave policy is essential. The HR managers of an organization are usually liable for developing an employee leave policy and maintaining an adequate track record using leave management software. As we mentioned a different kinds of leaves for your better understanding, you can make employee management, attendance management, and payroll management much easier and better.